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If a company decides it’s interested in using a virtual room, they need two primary elements security for the storage of documents and files, and easy access for team members. There are several pricing options available for the VDR based on the project and the industry, as well as the number of users and duration. They include per-page pricing or per-user pricing.

Many vendors charge based on the number of gigabytes. This pricing method may work well for projects with relatively small text file size but can be costly for companies exchanging large audio or video files.

The price of a VDR is also dependent on the administrator access granted to the system. Certain providers permit unlimited admin access which could make the platform more expensive. However this feature simplifies processes and speeds the process of due diligence.

Integration with other platforms, such as Slack or Microsoft Office (for instance), can improve functionality and user experience. These integrations are typically more expensive than those that do not have integrations.

The length of a plan can often influence the cost of the data room. A company will typically set a price for a certain number of months and then charge month-to-month thereafter. Certain vendors, such as DealRoom offer discounts on M&A deals and allow you to cancel your contract once the deal is completed. This is a good option for companies who aren’t certain of the length of the project.