Virtual Board meetings are an efficient and cost-effective option for non-profit directors to be involved. However, the lack of physical signals means that participants should be especially alert and able to communicate clearly. It’s important to plan ahead and develop an established set of rules that will aid in communication and avoid confusion.

These rules may include having all participants raise their hands in virtual exchange during the discussion, or using software’s features for conferencing to announce the speaker’s name. It’s also beneficial to have an established responsibilities of a corporate secretary system that allows the chair to keep track of who is speaking so they can respond and keep the discussion focused and focused.

It is also suggested that participants keep their eyes off distractions and shut down unnecessary programs on their computers before the call starts. This will optimize bandwidth and enhance the quality of the audio. Additionally, it’s good etiquette to shut off your microphone when you’re not contributing to the conversation. This will cut down on background noise, as well as the chance that someone else accidentally hear your comments.

Another tip is to have as short meetings as possible. This allows attendees to keep focus and energy throughout the meeting and lower the chance of “zoom fatigue” which is the term used for the exhaustion resulting from focusing on small screens for extended periods of time. Shorter meetings also make it easier for attendees to fit the time slots around their personal and professional commitments.