A virtual board meeting is a fantastic option for the board of directors of a non-profit organization to gather without the need to travel. However, virtual meetings can pose unique challenges that must be addressed. Certain issues can be solved by simply using the right tools for your needs but others require more thought and care. Fortunately, there are many resources available to help organize your online board meetings efficiently and effectively.

A well-planned agenda can help you maximize the effectiveness of your online board meeting. Ensure that you include specific discussion topics with allotted time and an intended conclusion for each item. This will keep the meetings on track and prevent them from deviating from the main topics or taking up too much time.

Before you begin your meeting, it’s a great idea to make sure that all members of your board are familiar with the tools and software they will need. Provide clear instructions on how to log in to the videoconference. Also, encourage your board members to shut down any programs which could interfere with audio or use the bandwidth. Make sure they stay away from brightly illuminated areas when they join in case others don’t see their screens.

The best tool to facilitate an online board meeting would be an app that allows collaboration. This allows board members to prepare for meetings via virtual technology and also attend the https://board-room.blog/best-data-rooms-for-secure-and-affordable-file-storage/ meetings. Choose an app that will make meeting preparation easier with an online book maker for board meetings and the ability to easily distribute agendas and other materials for meetings prior to the meeting. Look for an app which allows real-time document sharing and allows participants to highlight documents and add annotations.