There are many different models that data rooms employ to determine their pricing. Some data rooms charge per page, while others charge by the size of the storage. Some charge a flat cost per month. It is crucial that M&A professionals are aware of the average VDR price for each pricing type to make educated choices about the most suitable vendor to fit their budget and requirements.

One of the most common methods for determining pricing is to base it on the amount of documents that are stored in the data room. This is a great solution for teams who don’t require a lot flexibility in the file sizes that they can upload. However, it website might not work well for large collaborative projects.

Some vendors also calculate the price of a data room by counting the number administrative users. This is a great option for teams with less requirements for collaboration and sharing documents, but it can be costly for projects that require more sophisticated tools like security, visual analytics and collaboration.

Other vendors employ a flat monthly fee model which is perfect for long-term M&A transactions that have a varying timeframes and are difficult estimate. This pricing model is also ideal for businesses that wish to avoid the cost of scanning and uploading large numbers of physical documents. Another aspect to consider when using this model is whether the service provider offers customer support in the pricing. For instance, some companies provide support from a designated coordinator on weekends or outside of office hours. This can be helpful when working with time-sensitive documents.